Privacy Policy

Enactment Date:January 1st, 2014
Revision Date:October 24th, 2016
Ailesystem Co., Ltd.
CEO Susumu Kaneko
 Ailesystem Co, Ltd. (hereinafter referred to as “we”) recognizes to have responsibilities to manage strictly and carefully against for the security because we handle customers’ various information through the business related to the computer design and development.
 Therefore, about Personal Information Protection (including Specific Personal Information), as follows, we make efforts for the appropriate protection of Personal Information based on Personal Information Protection Law and JIS standard (JIS Q 15001).
1.About Personal Information Acquisition, Utilization and Providing and Management

(1)We define all information, which is able to identify a specific person, as Personal Information.

(2)We clearly indicate the purpose of use beforehand and gain the personal information.

(3)We use the gained personal information only in the range of the purpose of use, and take measures not to use it except for the purpose of use.

(4)We do not provide the personal information to the third person without gaining your consent beforehand, except for exception on the law.

(5)We take all possible measures to ensure for Personal Information storage, deletion, and destruction.

2.Act on the Protection of Personal Information and the standard observance
We observe the act on the Protection of Personal Information, the guideline designated by the nation, and other standards.
3.Implementation of the safety measurement
We, to secure the accuracy and safety for the personal information, implement the safety measurement starting with the security measurement, which we have implemented from the beginning, and make effort for the prevention and rectification against for the unauthorized access to the personal information, or the leakage of the personal information, and the loss or damage. We select the consignee, which is able to observe our privacy policy, and also control and supervise on its treatment when we consign the personal information treatment to the outside.
4.About complaints and consultations
We establish the complaint and consultation windows against for the personal information and correspond rapidly when we receive complaints or consultations.

We accept about inquiry for the customers’ personal information in the following window.
[Inquiry 1]
665-9 Ichi Komoro-shi Nagano-ken Zip code: 384-0083
Ailesystem Co, Ltd. Place for the Personal Information inquiry (Person in charge:Daisuke Yamaguchi)
TEL:0267-25-5990 FAX:0267-26-1324
mail
[Inquiry 2]
Certificated Personal Information Protection Association Name
 JIPDEC
Application Destination to solve complaints
 Personal Information Protection Complaint Consultation Room
Address
 Roppongi First Building, 9-9 Roppongi 1-chome, Minato-ku Tokyo, Zip code 106-0032 Japan
TEL
 03-5860-7565/0120-700-779
* This is not inquiry destination for our products or services.
5.Personal Information Protection Management System
To maintain the personal information protection appropriately, we establish, operate, and maintain the personal information protection management system, and also continuously improve it.
 About the Personal Information Treatment
1.Entrepreneur name
Ailesystem Co, Ltd.
2.Person in charge of the Personal Information Protection
Daisuke Yamaguchi Ailesystem Co, Ltd.
TEL:0267-25-5990 FAX:0267-26-1324
mail
3.Purpose of use of the Personal Information
≪Business content≫

◇Various plans, designs, and data entry businesses on the contract development

◇Design, picture, and other production businesses

◇Homepage planning, production, and operation businesses

◇Application development and offering businesses

◇Application software data correction and improvement businesses

◇Specific paper sales business for various applications

◇Other businesses, which we conduct, and belonging those businesses


≪Purpose of use≫

◇For the usage confirmation to the customers or the product content proofreading related to our business

◇For the product dispatch, the payment reception confirmation, and others to the customers related to our business

◇For the answer response against for inquires, complaints, and consultations to the customers related to our business

◇For the information about new products or services and after-sales service, and dispatch of the important information to the customers related to our business

◇For conducting a employment screening and notification of its result

◇For the employee management

4.About providing the Personal Information to the third person
We do not disclose or provide the data against for the third person except for the following cases.
◇With the consent of the customers
◇By the standard of the law
5.About the Personal Information consignment
We limit places where we consign the personal information to the outside for the consignment process as places where have the Privacy mark authorization, have the Personal Information Protection rules based on JIS Q 15001, or clear our consignee selection standard only.
We manage even against for the place where we exchange the consignment contract by receiving the report of the implementation status for the safety measurement and so on.
6.About the Personal Information voluntariness
We may not accept product orders, dispatches, inquiries, and others when the customers do not want us to provide their information. Please be understanding of this beforehand.
7.About opinions and complaints related to the Personal Information
Please contact the following inquiry window about for the specific procedure.
Also, please contact the following inquiry window about for the opinions, complaints, and other inquiries related to our treatment of the personal information.

[Inquiry window for complaints and consultations related to the Personal Information]
665-9 Ichi Komoro-shi Nagano-ken Zip code: 384-0083
Ailesystem Co, Ltd. Place for the Personal Information inquiry (Person in charge: Daisuke Yamaguchi)
TEL:0267-25-5990 FAX:0267-26-1324
mail
8.About the log files
In our web site, it is possible to collect the information of the computer hardware and software, which are used by the users. In this information, IP address, domain name, access time, and referred web site URL are included.
We use this information as the general total information to surveillance the unauthorized access, to improve the security or the service quality, to inspect and analyze our web site usage trend and others, but we do not specify the personal information from the above.
9.About cookies
In our web site, we use “cookies” as the same as many other web sites. “Cookie” is the data, which is saved in customers’ hard disk, by the web server.
In our web site, we use “cookies” to collect the page history information, which is accessed by the customers. However we do not collect customers’ personal information by “cookie”.
Also, we use the web beacon to analyze the access, but, as the same as the above, we do not collect the personal information. “Cookie” function is able to be disabled by the customers’ browse setting. However the customers may not be able to use our services, which are provided in our web site because of this action.
 Information related to the procedure for Personal Information disclosure and etc.
Related to the disclosure object of the personal information that we hold, about notification of the purpose of use, disclosure, content correction, addition, or deletion, suspension of use, erase and suspension request of providing to the third person (hereinafter referred to as [requests for disclosure and etc.]) from the person himself/herself or his/her proxy, we will handle according to our specified request by the following procedures.
1.About gaining the Personal Information, using, and providing
Please send [requests for disclosure and etc.] by mail to the following address enclosing with documents, which are required for our specified account, and commission.

665-9 Ichi Komoro-shi Nagano-ken Zip code: 384-0083
Ailesystem Co, Ltd. Place for the Personal Information inquiry (Person in charge: Daisuke Yamaguchi)
TEL:0267-25-5990 FAX:0267-26-1324
mail
2.Documents that are needed to submit on the occasion of [requests for disclosure and etc.]
Please fill in all specified items in the account of the following (1) and enclose (2) and then send it by mail when you conduct [requests for disclosure and etc.].
Furthermore, please download PDF file of a form for the account and print it out to fill in.

(1)Our specified account
Requests of notification of the purpose of use, disclosure, correction, suspension of use and etc
[Disclosure object of the personal information (notification of the purpose of use, disclosure, correction, suspension of use and etc.) request application]
(2)Documents for the identification
Please envelope with one of the following documents for your identification.

①Copy of driver’s license

②Copy of passport

③Copy of residential basic book card, or original residence certificate (issued within 3 months)

④Copy of alien registration certificate

⑤Copy of health insurance card

⑥Other official documents to prove your identity

When the information of [permanent domicile] is included in the above documents, please submit after masking (filling in) the relevant parts.
3.In the case of [requests for disclosure and etc.] by proxy
When the person who [requests for disclosure and etc.] is a proxy, please enclose with the following documents to be able to confirm that you are the legal proxy other than documents in 2.

①Person who has parental authority:Copy of certified copy of family register or original abridged transcript (issued within 3 months)

②Person who has parental authority:Copy of health insurance card (within expire date)

③Guardian:Original certificate of registered matters (issued within 3 months)

④Guardian:Copy of assignment written decision

⑤Other official documents to prove a legal proxy’s identification

When the information of [permanent domicile] is included in the above documents, please submit after masking (filling in) the relevant parts.
About ①, please submit with leaving the following required item and masking to other information when you submit the person himself/herself certified copy of family register or original abridged transcript.

[Required item]
Name of a head of the family in the family register, Name of himself/herself, Date of birth, Name of father and mother (step father, step mother and etc.), and relationship
It is possible that we might not accept your requests when we are not able to confirm who you are or that the proxy is the legal proxy. Please be understanding of this beforehand.
4.Commission of [requests for disclosure and etc] and how to collect it

(1)We collect the commission as the following based on [Personal Information Protection Law] Article 30.

In spite of the following, we conduct the disclosure and etc with the cost for the requests such as the postage, the commission, and others bore by claimants.

(2)Request items for the commission collection objects

①Notification of the purpose of use
②Disclosure of the personal information

(3)Commission amount

①Standard fee ¥600 per 1 request (till 10 pieces for the material printing, excluded consumption tax)
②Postage    cost price

(4)Collection method

Please envelop ether following one with a set of request documents for disclosure and etc required in 2. and then send it to us.
①Postal money order with fixed amount
②Postal stamps

(5)Request items not for the commission collection objects

①Correction, addition, and deletion of registered personal information
②Suspension of use or deletion of registered personal information
5.Response sending

(1)A response against for requests for disclosure and etc. is answered in written to himself/herself who requests for disclosure and etc based on requests from him/her as follows. We will answer to him/her even it is requests from the proxy. Please be understanding of this beforehand.

(2)In the cases of [Notification of the purpose of use] [Disclosure of the Personal Information]

①Place where to send
We will send them toward the address which is written on enclosed identification documents at requests for disclosure and etc.
②Sending method
We will send them by [Person-limited receipt postage].

(3)In the cases of [Correction, addition, and deletion of the Personal Information] [Suspension of use or erase of the Personal Information]

①Place where to send
We will send them toward the address which is written on enclosed identification documents at requests for disclosure and etc.
②Sending method
We will send them by [Designated recording postage].